# Subhakamana Store Management System Blueprint **System Name:** Subhakamana Store Management System **Short Name:** SSMS **Store:** Subhakamana Store **Prepared Date:** July 3, 2026 **Purpose:** Simple store system for daily use --- ## 1. Simple Summary Subhakamana Store Management System is a single system for running Subhakamana Store. It helps the store manage: - Billing - Stock - Products - Customers - Online orders - Delivery - Payments - Purchases - Staff access - Reports The goal is simple: keep every sale, product, customer, and payment in one place. --- ## 2. Who Will Use It | User | What They Do | | --- | --- | | Owner | Checks sales, profit, stock, payments, reports, and store performance. | | Admin | Manages products, orders, customers, purchases, delivery, and reports. | | Inventory Staff | Adds products, receives stock, updates quantities, and prints labels. | | Sales Staff | Uses POS, creates bills, takes payments, and handles customers. | | Delivery Staff | Packs orders, creates delivery records, and updates tracking status. | --- ## 3. Main Store Work ### Billing / POS Staff can scan or search products, add them to cart, choose payment method, create bill, and reduce stock automatically. ### Stock Staff can see which products are available, low in stock, or sold out. ### Products The store can save product name, category, size, color, price, SKU, barcode, and photos. ### Customers The store can save customer name, phone, address, purchase history, wishlist, and loyalty points. ### Online Store Customers can view products online, add to cart, checkout, pay, and track orders. ### Purchases Staff can record supplier bills and new stock arrivals. ### Delivery Staff can prepare orders, assign courier, save tracking number, and update delivery status. ### Payments The system can track cash, QR, bank transfer, eSewa, Khalti, Fonepay, IME Pay, card, wallet, and cash on delivery. ### Reports The owner can check sales, stock value, profit, payment status, top products, slow products, and delivery status. --- ## 4. Store Helper The store helper should answer simple questions using store data. Examples: - Do we have this in Medium? - What colors are available? - What arrived today? - Which products are low in stock? - What should we reorder? - Which products are not selling? - How much did we sell today? Important rule: if the system does not know the answer, it should say staff must confirm it. It should not guess. --- ## 5. Simple Safety Rules - Owner has full access. - Admin has access to daily business work. - Inventory staff can manage stock and products. - Sales staff can bill customers and handle orders. - Delivery staff can manage delivery updates. - Important changes should be recorded. - Store data should be backed up. --- ## 6. Setup Plan ### Step 1: Start With Basics - Products - Stock - Billing - Customers - Simple reports ### Step 2: Add Daily Store Work - Purchases - Suppliers - Delivery - Payment checking - Staff access - Barcode labels ### Step 3: Add Online Selling - Online store - Checkout - Customer accounts - Wishlist - Order tracking ### Step 4: Add Store Helper - Stock questions - Reorder suggestions - Slow product alerts - Owner summaries ### Step 5: Make It Production Ready - Secure login - Permanent database - Backups - Payment integrations - Delivery integrations - Reports export --- ## 7. Ownership Subhakamana Store Management System is made for Subhakamana Store. The system design, documents, workflows, and business logic belong to Subhakamana Store unless a written agreement says otherwise. © 2026 Subhakamana Store. All Rights Reserved.